Privacy Policy

1. Introduction

This Privacy Policy describes how HERNE BAY DOMESTICS LIMITED (“we,” “our,” or “us”) collects, uses, and protects the personal information of visitors and participants of the Digital Discipline and Expense Control educational webinar series, operated under the Maple Expert Sessions project.

We are committed to protecting your privacy and handling your data with transparency. This policy applies to all data collected through our website and registration forms.

2. Data Controller

3. Data We Collect

We collect only the minimum personal data necessary to organize the webinar series:

• Name — provided during registration or when contacting us via the contact form.
• Email address — provided during registration or when contacting us via the contact form.

We do not collect financial data, payment information, social media profiles, IP addresses for tracking purposes, or any other sensitive personal information.

4. Purpose of Data Collection

Your personal data is collected and processed solely for the following purposes related to the webinar series:

• Confirming your registration for the webinar series
• Sending reminders about upcoming sessions
• Providing streaming links for each webinar session
• Sending access to session recordings after the event
• Responding to your inquiries submitted through the contact form

We do not use your data for marketing newsletters, promotional campaigns, or any purposes beyond those listed above.

5. Data Sharing

Your personal data is not sold to any third parties under any circumstances.

Your personal data is not shared with third parties, partners, affiliates, advertisers, or any external organizations.

We may use trusted service providers (such as email delivery services) strictly for the purpose of sending webinar-related communications. Such providers are contractually obligated to protect your data and use it only for the specified purpose.

6. Data Retention

Your personal data is retained for the following period:

• Until the end of the webinar series plus 30 calendar days
• Or until you request deletion of your data, whichever comes first

After the retention period expires, all personal data is securely deleted from our systems.

7. Your Rights

You have the following rights regarding your personal data:

• Right of Access — you may request a copy of the personal data we hold about you.
• Right to Rectification — you may request correction of inaccurate or incomplete data.
• Right to Erasure — you may request deletion of your personal data at any time.
• Right to Restriction — you may request that we restrict the processing of your data.
• Right to Object — you may object to the processing of your personal data.
• Right to Data Portability — you may request that your data be provided in a structured, commonly used format.

To exercise any of these rights, please contact us via the contact page or by email at [email protected].

8. Data Deletion Requests

You may request the deletion of your personal data at any time by:

• Submitting a request through our contact form
• Sending an email to [email protected]

We will process your deletion request within 30 days and confirm the completion by email.

9. Cookies

Our website uses only technical and analytical cookies. We do not use advertising cookies, retargeting pixels, or marketing tracking tools. For detailed information about our cookie usage, please refer to our Cookie Policy.

10. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include encrypted data transmission (SSL/TLS), secure data storage, and access controls limiting data access to authorized personnel only.

11. Email Communications

By registering for the webinar series, you agree to receive emails related exclusively to the webinar event, including registration confirmations, session reminders, streaming links, and recording access.

We do not send marketing newsletters or promotional emails. Every email includes an unsubscribe option, allowing you to opt out of future communications at any time.

No double opt-in is required. No marketing newsletters are sent. No data is shared with third parties for email marketing purposes.

12. Children’s Privacy

Our website and webinar series are not directed at individuals under the age of 16. We do not knowingly collect personal data from children. If we become aware that we have inadvertently collected data from a child under 16, we will promptly delete such information.

13. Changes to This Policy

We reserve the right to update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last updated” date. We encourage you to review this policy periodically.

14. Contact Information

If you have any questions about this Privacy Policy or wish to exercise your data rights, please contact us: